Nippon Express Europe website privacy notice
Privacy Notice
We are pleased that you are visiting our website and thank you for your interest.
In the following, we provide information about the collection of personal data when using our website. Personal data is all data that can be related to you personally, e.g. name, address, e-mail addresses, user behaviour.
Person responsible for data processing
The controller pursuant to Article 4(7) General Data Protection Regulation (GDPR) is NIPPON EXPRESS UK Ltd., Ground Floor, World Business Centre, 2 Newall Road, Heathrow TW6 2SF
Data Protection Officer:
If you have any questions or comments about this Privacy Notice, feel free to contact Nippon Express’ Data Protection Officer at This email address is being protected from spambots. You need JavaScript enabled to view it.
Collection and use of your data
The scope and nature of the collection and use of your personal data differs depending on whether you visit our website only to retrieve information or to make use of any services offered by us.
If we use other (IT) service providers for individual functions of our offer or would like to use your data for advertising purposes, we will inform you in detail below about the respective processes (all data processing). We will also state the specified criteria for the storage period and the applicable legal basis for data processing.
Informational use
For the informational use of our websites, we only collect the personal data that your browser automatically transmits to us, such as
- IP address
- Date and time of the enquiry
- Time zone difference to Greenwich Mean Time (GMT)
- Content of the request (specific page)
- the amount of data transferred and the access status (file transferred, file not found, etc.)
- Website from which the request comes
- Browser type / version / language
- Operating system and its interface
- Language and version of your browser.
Storage duration:
The storage duration of this data (logs) is 180 days.
Legal basis(s) for data processing:
The above-mentioned data is technically necessary to display our websites to you and to ensure stability and security, in accordance with Art. 6(1) lit. f) GDPR.
Contact form
When you contact us via the contact form or by e-mail, the data you provide (your name, your e-mail address, your telephone number if applicable and your message) will be stored by us in order to answer your question(s). Mandatory information required for this is marked separately, further information is voluntary.
Storage duration:
We delete the data arising in this context after storage is no longer required, or restrict processing if there are statutory retention obligations (max. ten years within the scope of the archiving of business e-mail traffic required under commercial and tax law).
Legal basis(s) for data processing:
Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract, pursuant to Art. 6 (1) (b) GDPR.
Applications
We process the data that you have sent us in connection with your application in order to check your suitability for the position (or any other open positions) and to carry out the application process.
Your application will be reviewed by the HR department upon receipt. Suitable applications are then forwarded to the branch and department managers responsible for the vacant or suitable position. The next steps are then agreed. Throughout the company, only those persons who require your data for the proper conduct of our application process have access to it.
Authorised service providers:
We have not commissioned any service providers to provide support for the application process. Your data can therefore only be viewed by the IT service providers commissioned by us if necessary and, of course, only to the extent required
Storage duration:
Applicant data will be deleted after 6 months in the event of rejection.
If you have been accepted for a position as part of the application process, your data will be transferred to our personnel information system.
Legal basis for data processing:
The processing of your data as part of the application process is permitted for the decision on the establishment of an employment relationship, in accordance with Art. 6(1) lit. b) GDPR.
Should the data be required for legal prosecution after completion of the application process, data processing may be carried out to safeguard legitimate interests in accordance with Art. 6 para. 1 lit. f) GDPR. Our interest then lies in the assertion or defence of claims.
Your rights
You have the following rights vis-à-vis us with regard to your personal data:
- Right to information,
- Right to rectification or erasure,
- Right to restriction of processing,
- Right to data portability.
Right to lodge a complaint with a supervisory authority
You also have the right to complain to a data protection supervisory authority about the processing of your personal data by us. The supervisory authority directly responsible for us is
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, https://ico.org.uk/
Right of objection and revocation
If you have given your consent to the processing of your data, you can revoke it at any time. Such a revocation affects the permissibility of the processing of your personal data after you have given it to us.
Insofar as we base the processing of your personal data on the balancing of interests (legal basis is then Art. 6(1) lit. f) GDPR), you can object to the processing. This is the case if, in particular, the processing is not necessary for the fulfilment of a contract with you, which is addressed by us in the explanation of the individual data processing and functions on our websites further up in this privacy policy. When exercising such an objection, we ask you to explain the reasons why we should not process your personal data as we have done. In the event of your justified objection, we will examine the situation and will either discontinue or adapt the data processing or show you our compelling reasons worthy of protection on the basis of which we will continue the processing.
Contact options regarding your rights
You can contact us at any time to exercise your rights. You are also welcome to use one of the contact options in our legal notice or contact our data protection officer directly (contact details above).
Data security
We also use technical and organisational security measures to protect personal data that is generated or collected, in particular against accidental or intentional manipulation, loss, destruction or attack by unauthorised persons. Our security measures are continuously improved in line with technological developments.
The transmission of your personal data is encrypted using SSL technology (https) to prevent access by unauthorised third parties.
Communication by e-mail
Our e-mail systems support encrypted communication using SSL technology (TLS 1.2 incl. PFS). The transmission of your e-mail can therefore always be encrypted. Please note, however, that encryption also depends on the configuration of your e-mail programme and we are therefore unable to guarantee complete data security for the transport route.
For information requiring a high level of confidentiality, we recommend that you send it by post.
